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Tips for printing on Paper Source Printable Labels

Our return address labels and decorative labels are wonderful for printing at home. Below are some helpful tips for how to use our print templates in order to get the best results.

Please know that although we test our products in many printer types there are always variations amongst printers based on model and usage, so we cannot guarantee that all printers will accommodate our paper products. We always recommend test printing to ensure your printer can accommodate the label of your choice before printing large quantities.

Setting Up

  1. Start by downloading either a Microsoft Word or InDesign print template for your specific label size/shape.
  2. Type your text into the preset text boxes, and then print a "test sheet" onto plain paper. You can find test sheets for every label style on our print template page - look for PDF Print Templates.
  3. Before you print, however, make sure to check the following settings:
    • Any scaling options should be deselected, or set to "100%" / "actual size".
    • Make sure the page orientation/placement selected is "centered on page", rather than left, right, etc.
    • If you get a warning popup after clicking "print" that says your margins are outside of the printing area, just click "okay".

Testing

  1. Next, print out the PDF Test Template that corresponds to the label size you are using.
  2. Place your test sheet that you just printed over the printed PDF Test Template, and hold up to the light (a window works great!) to check out how things line up: Does the text you've printed look like it's centered or positioned to your liking on the labels?
  3. If everything looks good, you're ready to print! If not, you will need to make some minor tweaks.

Making Adjustments
Usually, there is just a row or two that is off, rather than the whole sheet. Whether it's just a few rows, columns, or the entire page, you can move the rules on the sheet (the light gray lines) to adjust where the text prints out so that things match up to the label placement.

  • To move the rules, hold the mouse over a rule that you'd like to adjust until the cursor turns into a double-faced arrow, and then you can move the rule.
  • Tip: always save a copy of the original in case you need to go back or have moved things too much! Once you adjust, do another test print to check how the adjustments have improved your alignment.
  • Certain text elements are more prone to being off-centered than others, such as oversize type, scripts, numbers, and type on multiple lines. If you are working with any of these, you will likely need to go in and make adjustments to the rules to get your final product centered correctly.
  • Be patient, it may take several printouts to perfect your layout!

Printing Your Labels
When you've gotten everything on your test printouts to line up satisfactorily, you are ready to print!

  • Print no more than 5 label sheets at a time. This is a good rule of thumb with any printing that you want to be precise; the more sheets in the printer feeder, the more likely that they will pull through skewed or more than one at a time.
  • Set your printer for quality, not speed. Quicker printing can also increase the chances that your printer pulls the labels through crooked, which will affect your printout.